FAQ

Please read the information below before contacting AAR. If you have a question not addressed in the FAQ, please address your question to the appropriate person.

Venue and Schedule

  • What is the closest airport to the Colorado Convention Center?
    •  The closest airport is Denver International Airport (DEN). 
  • Session Schedule
    • Saturday, Nov. 19
      9:00-11:00 AM; 11:00 AM-12:30 PM; 12:30-2:30 PM; 
      3:00-4:30 PM; 5:00-6:30 PM

      Sunday, Nov. 20
      9:00-11:00 AM; 11:00 AM-12:30 PM; 12:30-2:30 PM; 
      3:00-4:30 PM; 5:00-6:30 PM

      Monday, Nov. 21
      9:00-11:00 AM; 11:00 AM-12:30 PM; 12:30-2:30 PM; 
      3:00-4:30 PM; 5:00-6:30 PM

      Tuesday, Nov. 22
      8:30-10:00 AM; 10:30 AM-12:00 PM
  • Registration Schedule
    • Friday, Nov. 18
      11:00 AM–6:00 PM

    Saturday, Nov. 19
     8:00 AM–5:30 PM

    Sunday, Nov. 20
       8:00 AM–5:30 PM

    Monday, Nov. 21
             8:00 AM–5:30 PM

    Tuesday, Nov. 22
             8:00 AM-10:00 PM
  • Exhibit Hall Schedule
    • Saturday, Nov. 19
      8:30 AM–5:30 PM

      Sunday, Nov. 20
       8:30 AM–5:30 PM

      Monday, Nov. 21
      8:30 AM–5:30 PM

      Tuesday, Nov. 22
      8:30 AM-12:00 PM
  • Where will the sessions be held?
    • The majority of the sessions will be held in the Colorado Convention Center, 700 14th Street, Denver, CO. Sessions will also be held at the Hyatt Regency, Embassy Suites, Hilton Denver City Center, Hilton Garden Inn, Hyatt House and Hyatt Place, Sheraton Denver Downtown, and Sonesta Denver hotels. 
  • When will the Program Books be mailed?
    • The printed Program Book will be published and mailed in early October. The online Program Book will be available in early August. There will not be a published Program Book addendum at the Annual Meeting.
  • What is the dress code?
    • Annual Meeting attire is business casual. Comfortable shoes are a must! We recommend you dress in layers as temperatures in session rooms can vary.
  • Is there Internet access at the convention center?
    • There will be complimentary internet at the convention center so attendees can access the mobile app.  All hotels in the AAR and SBL room block have Internet access available in the lobbies and guest rooms. 
  • What arrangements are made for those with disabilities?  
    • AAR has information available here about Annual Meeting accessibility, and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or at [email protected].
  • Will child care be available?
    •  Yes. There is a nominal hourly fee for children ages 6 months to 12 years. Advanced reservations are required. Additional information can be found here.

Registration

  • When will registration open for the Annual Meeting?
    • Registration is expected to open April 26, 2022. 
  • Do I have to register online?
    • Yes, registration must be completed online only. Phone registrations will not be accepted.
  • What are the registration fees?

  • Are there any registration discounts?
    • Student members and retired AAR members receive discounted registration rates. Plus, the earlier you register, the greater your discount!
  • What is included in the registration fee?
    • Registration fees include access to all sessions, except where an additional registration fee is noted (mostly pre-conference workshops). Meals, travel, transportation, workshops, tours and housing are at your expense.
  • What is the cancellation policy?
    • Registration cancellation policy: Registration fees will be 100 percent refundable with no cancellation charge if you cancel before October 21, 2022. All others will have a $40 cancellation fee deducted from their balance. Registration refunds must be requested in writing to [email protected].

Housing

  • How far are the hotels to the Denver Convention Center?
    • All hotels in the AAR and SBL room block are within walking distance to the convention center, as well as many restaurants and shops. 
  • How do I reserve a hotel room in the Annual Meeting room block?
    • During the online registration process, you will have the opportunity to reserve a room. There are many choices of hotels; just enter your arrival and departure dates and the available hotels will be listed.
  • Why do I have to enter my credit card information?
    • Your credit card information is used to secure your reservation. Without a credit card, the hotel will not secure your reservation. You will not be charged until you check out of the hotel; however, many hotels will charge one-night’s room and tax approximately two weeks prior to your check in date. Please note that credits cards that expire in October or November will need to be updated in your registration record by ‘modifying’ your hotel payment in the housing section of your registration. If not, the reservation is subject to cancellation.
  • Why should I book my room through the Annual Meeting room block?
    • SAVE MONEY $$ — The AAR and SBL hotel rate will be the LOWEST rate offered at each property during the Annual Meeting timeframe. Additionally, concessions have been included in the room rate, such as complimentary Internet.
    • KEEP REGISTRATION RATES LOW – AAR and SBL have negotiated great rates at 13 different hotels, giving you a range of choices for prices and amenities. In exchange, we are able to negotiate a better rate for convention center meeting space and thus keep registration rates very affordable – much less expensive than other comparable events. For this reason, we ask that you please book your hotel rooms within the designated block in order to continue to keep future Annual Meetings affordable for all.
    • NETWORK - By staying at the contracted hotels, you enhance your opportunities to meet with colleagues and share experiences and ideas. 
    • EARN REWARDS – If you are signed up for a particular hotel brand’s loyalty program, you still receive loyalty points and benefits by booking through AAR and SBL’s room block.

Membership

  • I don’t remember my AAR Member ID. 
    • Your AAR Member ID is your email associated with your AAR membership. If you need assistance with finding your AAR Member ID, please contact [email protected] to reach the AAR Membership Department.
  • I don’t remember the password to my member record. How do I reset my password?
    • Visit aarweb.org, click the Sign In button at the top right, then click the Forgot password link to reset your password. If you need assistance with resetting your password, please contact the membership team at [email protected]. 
  • Why do I have to be a member of AAR to register?
    • You do not need to be an AAR member to attend the Annual Meeting, though you will miss out on the discounted member registration rates. Note: Participants in the Annual Meeting must be registered for the meeting by July 28 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.
  • How do I renew my membership so I can register for the Annual Meeting? 
  • How can I get a receipt for my Annual Meeting registration?
    • A link to your registration receipt is in your confirmation email, which is automatically sent to the email you listed on your registration. 
  • What is the registration cancellation policy?
    • Registration refunds must be requested in writing to [email protected] prior to October 21. A $40 administrative fee will be assessed.

Program

  • Do session participants have to be a member?
    • Yes. If you are presenting (presider, panelist, paper presenter, respondent, or business meeting presider) in an AAR session, you must be a member of the AAR and registered for the Annual Meeting by July 28. If a presenter is not in the field of Religious Studies or Theology, the Program Unit Chair of the session can fill out a registration waiver form.
  • How can I contact Program Unit Chairs?
    • Contact information for chairs can be found by going to the Program Units page and clicking the specific Units and Seminars you wish to contact. 
  • How many sessions may a Program Unit have at the Annual Meeting?
    • Dependent on the Unit’s tier, it could be two to six sessions. Seminars have two 90-minute sessions; units may each receive one additional 2-hour session if they co-sponsor a session with another unit. Each Unit’s tier is listed under their Program Unit pages. Go to the Program Units page and select the Unit or Seminar you wish to see.
  • There was a misprint in the Online Program Book, who should I contact?
    • Please email  [email protected] and provide your name, institution, the misprint, and the session number (A#). Session numbers are found in the online Program Book.
  • When will I know when and where my session will be?
    • The final program information will be available online by July 1.
  • When will the Program Book be mailed?
    • The print Program Book will be mailed in early October to all registrants who indicate that they want a print Program Book mailed to them in the registration process. All session details will be available in the Online Program Book.
  • When can I access this year’s Mobile App?
    • The Mobile App is usually released at least two weeks prior to the Annual Meeting and can be found in the App Store and Google Play.