FAQ

Please read the information below before contacting AAR. If you have a question not addressed in the FAQ, please address your question to the appropriate person.

Venue and Schedule

  • What is the closest airport to the Colorado Convention Center?
    •  The closest airport is Denver International Airport (DEN). 
  • Session Schedule
    • Saturday, Nov. 19
      9:00-11:00 AM; 11:00 AM-12:30 PM; 12:30-2:30 PM; 
      3:00-4:30 PM; 5:00-6:30 PM

      Sunday, Nov. 20
      9:00-11:00 AM; 11:00 AM-12:30 PM; 12:30-2:30 PM; 
      3:00-4:30 PM; 5:00-6:30 PM

      Monday, Nov. 21
      9:00-11:00 AM; 11:00 AM-12:30 PM; 12:30-2:30 PM; 
      3:00-4:30 PM; 5:00-6:30 PM

      Tuesday, Nov. 22
      8:30-10:00 AM; 10:30 AM-12:00 PM
  • Registration Schedule
    • Friday, Nov. 18
      11:00 AM–6:00 PM

    Saturday, Nov. 19
     8:00 AM–5:30 PM

    Sunday, Nov. 20
       8:00 AM–5:30 PM

    Monday, Nov. 21
             8:00 AM–5:30 PM

    Tuesday, Nov. 22
             8:00 AM-10:00 PM
  • Exhibit Hall Schedule
    • Saturday, Nov. 19
      8:30 AM–5:30 PM

      Sunday, Nov. 20
       8:30 AM–5:30 PM

      Monday, Nov. 21
      8:30 AM–5:30 PM

      Tuesday, Nov. 22
      8:30 AM-12:00 PM
  • Where will the sessions be held?
    • The majority of the sessions will be held in the Colorado Convention Center, 700 14th Street, Denver, CO. Sessions will also be held at the Hyatt Regency, Embassy Suites, Hilton Denver City Center, Hilton Garden Inn, Hyatt House and Hyatt Place, Sheraton Denver Downtown, and Sonesta Denver hotels. 
  • When will the Program Books be mailed?
    • The printed Program Book will be published and mailed in early October. The online Program Book will be available in early August. There will not be a published Program Book addendum at the Annual Meeting.
  • What is the dress code?
    • Annual Meeting attire is business casual. Comfortable shoes are a must! We recommend you dress in layers as temperatures in session rooms can vary.
  • Will there be a coat check?
    •  There will be coat check available in the lobby of the Colorado Convention Center. The cost is $3 and only accepts payment by card (no cash). The coat check area will be in the Colorado Convention Center lobby. It will be staffed as follows:
      • Saturday: 7:00 am – 7:00 pm
      • Sunday: 7:00 am – 7:00 pm
      • Monday: 7:00 am – 7:00 pm
      • Tuesday: 7:00 am – 1:00 pm
  • Is there Internet access at the convention center?
    • There will be complimentary internet at the convention center so attendees can access the mobile app. 
      • SSID: SBLAAR22
      •  Password: Denver2022
    • All hotels in the AAR and SBL room block have Internet access available in the lobbies and guest rooms. 
  • What arrangements are made for those with disabilities?  
    • AAR has information available here about Annual Meeting accessibility, and other commonly requested accommodations. For specific requests, or for more information, please contact Sandy Stevens at 404-727-7972 or at [email protected].
  • Will child care be available?
    •  Yes. There is a nominal hourly fee for children ages 6 months to 12 years. Advanced reservations are required. Additional information can be found here.
  • Where are the lactation rooms located?
    • Convention Center, Room 102 (has refrigerator)
    • Convention Center, Room FCR (across from room 300)
    • Embassy Suites, Flagstone room (has refrigerator)
  • Where are the gender neutral restrooms located?
    • Convention Center near Room 507
    • Hilton City Center near Pomeroy Room
  • What are the Annual Meeting COVID protocols?
    • Check out COVID protocols here.
    • We encourage testing prior to traveling and will offer refunds to those who test positive and are unable to attend. If you test positive, be sure to get in touch with [email protected]
    • AAR encourages attendees to mask in all common areas and session spaces to help protect our immuno-compromised and vulnerable colleagues. Free masks will be available at the registration and mobile app help desks located in the Colorado Convention Center.
    • If you need to test while in Denver, here is a list of PCR testing locations in the area:

    Denver Health Adult Urgent Care Clinic                        660 Bannock St., Pavilion L, 1st Floor, Denver, CO 80204                        303-436-6000                        HOURS: Daily 7:00am – 7:00pm

       SameDay Health - Cherry Creek 
                               3170 E 2nd Ave; Denver, CO 80206

       Walgreens – 24-hour Full-Service Pharmacy
                               303-758-8083
                               1111 S COLORADO BLVD
                               Denver, CO 80246
                               HOURS: Open 24 hours a day
                              *Rapid COVID tests available. Appointment needed through website.

       CVS Pharmacy – CLOSEST Pharmacy to the CCC
                               303-534-1182
                               750 16th Street (16th & Stout)
                               PHARMACY:  Sun – Sat: 9:00am – 9:00pm
                   *Rapid home tests available for sale

Registration

  • When will registration close for the Annual Meeting?
    • Registration will remain open until Tuesday, November 22 at 10am. 
  • Do I have to register online?
    • Yes, registration must be completed online only. Self-service kiosks are available near the registration desk to register onsite.
  • What are the registration fees?
    Member: $480
    Student/Retired Member: $190
    Spouse/Partner: $340
    RSO: $530
    Non-Member: $900
    Daily rate: $250
  • Are there any registration discounts?
    • Student members and retired AAR members receive discounted registration rates.
  • What is included in the registration fee?
    • Registration fees include access to all sessions, except where an additional registration fee is noted (mostly pre-conference workshops). Meals, travel, transportation, workshops, tours and housing are at your expense.
  • What is the cancellation policy?
    • Registration cancellation policy: To cancel and receive a refund, cancellation requests must be submitted in writing by October 21, 2022.  Prior to July 29, 2022 you may cancel without paying the administrative fee. Beginning July 29, 2022 cancellations will be charged a $40 administrative fee.  Cancellation requests received after October 21, 2022 will only be honored with a valid doctor's excuse. Registration refunds must be requested in writing to [email protected]g.

Housing

  • How far are the hotels to the Denver Convention Center?
    • All hotels in the AAR and SBL room block are within walking distance to the convention center, as well as many restaurants and shops. 
  • How do I reserve a hotel room in the Annual Meeting room block?
    • At this time, all reservations made prior to October 23 have been sent to the respective hotels to be uploaded in their system. Hotels honoring the group rate will be listed on the AAR website. Modifications to hotel reservations should be made directly with the hotel.  
  • Why should I book my room through the Annual Meeting room block?
    • SAVE MONEY $$ — The AAR and SBL hotel rate will be the LOWEST rate offered at each property during the Annual Meeting timeframe. Additionally, concessions have been included in the room rate, such as complimentary Internet.
    • KEEP REGISTRATION RATES LOW – AAR and SBL have negotiated great rates at 13 different hotels, giving you a range of choices for prices and amenities. In exchange, we are able to negotiate a better rate for convention center meeting space and thus keep registration rates very affordable – much less expensive than other comparable events. For this reason, we ask that you please book your hotel rooms within the designated block in order to continue to keep future Annual Meetings affordable for all.
    • NETWORK - By staying at the contracted hotels, you enhance your opportunities to meet with colleagues and share experiences and ideas. 
    • EARN REWARDS – If you are signed up for a particular hotel brand’s loyalty program, you still receive loyalty points and benefits by booking through AAR and SBL’s room block.

Membership

  • I don’t remember my AAR Member ID. 
    • Your AAR Member ID is your email associated with your AAR membership. If you need assistance with finding your AAR Member ID, please contact [email protected] to reach the AAR Membership Department.
  • I don’t remember the password to my member record. How do I reset my password?
    • Visit aarweb.org, click the Sign In button at the top right, then click the Forgot password link to reset your password. If you need assistance with resetting your password, please contact the membership team at [email protected]
  • Why do I have to be a member of AAR to register?
    • You do not need to be an AAR member to attend the Annual Meeting, though you will miss out on the discounted member registration rates. Note: Participants in the Annual Meeting must be registered for the meeting by July 28 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.
  • How do I renew my membership so I can register for the Annual Meeting? 
  • How can I get a receipt for my Annual Meeting registration?
    • A link to your registration receipt is in your confirmation email, which is automatically sent to the email you listed on your registration. 

Program

  • Are there options for virtual participation?
    • Generally, there will not be virtual participation options. However, if the room has the appropriate AV set-up, there might be an option to show a pre-recorded video, or you can prepare remarks for someone to read. If you are unable to attend in-person, please reach out to the presider and/or program unit chairs, as soon as possible. For more questions, please reach out to [email protected].
  • Do session participants have to be a member?
    • Yes. If you are presenting (presider, panelist, paper presenter, respondent, or business meeting presider) in an AAR session, you must be a member of the AAR and registered for the Annual Meeting by July 28. If a presenter is not in the field of Religious Studies or Theology, the Program Unit Chair of the session can fill out a registration waiver form.
  • How can I contact Program Unit Chairs?
    • Contact information for chairs can be found by going to the Program Units page and clicking the specific Units and Seminars you wish to contact. 
  • How do I confirm the AV set-up in the room where I am presenting?
    • The presider of the session should be in touch with this information but if not, please reach out to [email protected].
  • Will sessions be recorded and/or available after the Annual Meeting?
    • A selection of professional development sessions will be audio-recorded and available on the AAR soundcloud following the Annual Meeting.