FAQ

Please read the information below before contacting AAR. If you have a question not addressed in the FAQ, please address your question to the appropriate person.

Registration

  • When will registration open for the Annual Meeting?
    Registration is open for In-Person sessions and Virtual-Only sessions. 

  • Do I have to register online?
    Yes, registration must be completed online only. Phone registrations will not be accepted.

  • What are the registration fees for the in-person meeting?
  • Early Rates, from opening to July 29: Member = $210, Student/Retired Member = $80, Spouse/Partner = $145, Affiliate/RSO = $230, Nonmember = $395. Regular Rates, July 30 – September 23: Member =$290, Student/Retired Member = $120, Spouse/Partner = $195, Affiliate/RSO = $315, Nonmember = $550. Late Rates, September 24 – November 23: Member =$400, Student/Retired Member = $180, Spouse/Partner = $275, Affiliate/RSO = $425, Nonmember = $765

  • What are the registration fees to attend the virtual sessions only?
  • Early Rates, from opening to July 29: Member = $140, Student/Retired Member = $50, Affiliate/RSO=$165, Nonmember = $275. Regular Rates, July 30 – September 23: Member =$220, Student/Retired = $75, Affiliate/RSO=$245, Nonmember = $350. Late Rates, September 24 – November 23: Member =$330, Student/Retired = $100, Affiliate/RSO=$355, Nonmember = $475

  • Are there any registration discounts?
    Student members and retired AAR members receive discounted registration rates. Plus, the earlier you register, the greater the discount.

  • What is included in the registration fee?
    Registration fees include access to all sessions, except where an additional registration fee is noted (mostly for preconference workshops). Meals, travel, transportation, workshops, tours, and housing are at your expense.

  • How can I get a receipt for my Annual Meeting registration?
    A link to your registration receipt is in your confirmation email, which is automatically sent to the email you listed on your registration.

  • What is the registration cancellation policy?
    Registration fees will be 100 percent refundable with no cancellation charge if you cancel before October 21, 2021. All others will have a $40 cancellation fee deducted from their balance. Registration refunds must be requested in writing to [email protected].

  • I am unable to come to San Antonio. Is there a special registration for only the virtual sessions?
    Yes, there will be a special registration that includes only the virtual component of the meeting. See above for registration rates.

  • Does registering for the in-person meeting also include access to the virtual sessions?
    Yes, registration for the in-person meeting includes the ability to view and participate in virtual sessions as well as in-person sessions.  

Housing

  • How far are the hotels from the Henry B. González Convention Center?
    All hotels in the AAR and SBL room block are within walking distance to the convention center, as well as many restaurants and shops. 

  • How do I reserve a hotel room in the Annual Meeting room block?
    During the online registration process, you will have the opportunity to reserve a room. There are many choices of hotels. Enter your arrival and departure dates and the available hotels will be listed.

  • Why do I have to enter my credit card information?
    Your credit card information is used to secure your reservation. Without a credit card, the hotel will not secure your reservation. You will not be charged until you check out of the hotel; however, many hotels will charge one-night’s room and tax approximately two weeks prior to your check in date. Please note that credits cards that expire in October or November will need to be updated in your registration record by “modifying” your hotel payment in the housing section of your registration. If not, the reservation is subject to cancellation.

  • Why should I book my room through the Annual Meeting room block?
    • Save money: The AAR and SBL hotel rate will be the lowest rate offered at each property during the Annual Meeting timeframe. Additionally, concessions have been included in the room rate, such as complimentary internet.
    • Keep registration rates low: AAR and SBL have negotiated great rates at fifteen different hotels, giving you a range of choices for prices and amenities. In exchange, we are able to negotiate a better rate for convention center meeting space and thus keep registration rates affordable—much less expensive than other comparable events. For this reason, we ask that you please book your hotel rooms within the designated block in order to continue to keep future Annual Meetings affordable for all.
    • Network: By staying at the contracted hotels, you enhance your opportunities to meet with colleagues and share experiences and ideas.
    • Earn Rewards: If you are signed up for a particular hotel brand’s loyalty program, you still receive loyalty points and benefits by booking through the AAR and SBL room block.

Membership

  • I don’t remember my AAR Member ID.
    Your new AAR Member ID is your email associated with your AAR membership. If you did not receive information on your new membership ID, contact the AAR Membership Department.

  • Why do I have to be a member of AAR to register?
    You don’t need to be an AAR member to attend the Annual Meeting, though you will miss out on the discounted member registration rates. Note that participants in the Annual Meeting must be registered for the meeting by August 21 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.

  • Do session participants have to be a member?
    Yes. If you are presenting (presider, panelist, paper presenter, respondent, or business meeting presider) in an AAR session, you must be a member of the AAR by August 10. If a presenter is not in the religious studies field, the Program Unit Chair of the session can fill out a registration waiver form, waiving membership and registration fees.

  • How do I renew my membership so I can register for the Annual Meeting?
    You can renew online.

Schedule

Session Schedule

  • Saturday, November 20 – 9:00–11:00 a.m.; 11:00 a.m.–12:30 p.m.; 12:30–2:30 p.m.; 3:00–4:30 p.m.; 5:00–6:30 p.m.
  • Sunday, November 21 – 9:00–11:00 a.m.; 11:00 a.m.–12:30 p.m.; 12:30–2:30 p.m.; 3:00–4:30 p.m.; 5:00–6:30 p.m.
  • Monday, November 22 – 9:00–11:00 a.m.; 11:00 a.m.–12:30 p.m.; 12:30–2:30 p.m.; 3:00–4:30 p.m.; 5:00–6:30 p.m.
  • Tuesday, November 23 – 9:00–11:00 a.m.

Registration Desk Schedule

  • Friday, November 19 – 11:00 a.m.–6:00 p.m.
  • Saturday, November 20 – 8:00 a.m.–5:30 p.m.
  • Sunday, November 21 – 8:00 a.m.–5:30 p.m.
  • Monday, November 22 – 8:00 a.m.–5:30 p.m.
  • Tuesday, November 23 – 8:00 a.m.–10:00 a.m.

Exhibit Hall Schedule

  • Saturday, November 20 – 8:30 a.m.–5:30 p.m.
  • Sunday, November 21 – 8:30 a.m.–5:30 p.m.
  • Monday, November 22 – 8:30 a.m.–5:30 p.m.
  • Tuesday, November 23 – 8:30 a.m.–12:00 p.m.

Venue

  • Where will the sessions be held?
    The majority of the sessions will be held in the Henry B. González Convention Center, 900 E. Market Street. Sessions will also be held at the Grand Hyatt, Marriott Rivercenter, Marriott Riverwalk, Hilton Palacio Del Rio, and Hyatt Regency hotels.

  • What is the closest airport to the Henry B. González Convention Center?
    The closest airport is San Antonio International Airport (SAT).

  • What is the dress code?
    Annual Meeting attire is business casual. Comfortable shoes are a must! We recommend you dress in layers as temperatures in session rooms can vary.

  • Is there internet access at the convention center?
    There will be complimentary internet at the convention center so attendees can access the mobile app. All hotels in the AAR and SBL room block have internet access available in the lobbies and guest rooms.

  • What arrangements are made for those with disabilities?
    AAR has information available about Annual Meeting accessibility, and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or [email protected].

  • Will childcare be available?
    Yes. There is a nominal hourly fee for children ages 6 months to 12 years. Advanced reservations are required.

  • How can I learn more about things to see and do in San Antonio?
    The Visit San Antonio website has great information for Annual Meeting attendees.

Program

  • When will the program books be mailed?
    The printed program book will no longer be published and mailed. The online program book is available, and a printed program book will be distributed near the registration desk.

  • How can I contact Program Unit Chairs?
    Contact information for chairs can be found by going to the Program Units page and clicking the specific units and seminars you wish to contact.

  • How many sessions may a Program Unit have at the Annual Meeting?
    Dependent on the unit’s tier, it could be two to six sessions. Seminars have one session; units may each receive one additional session if they co-sponsor a session with another unit. Each unit’s tier is listed under their Program Unit pages. Go to the Program Units page and select the unit or seminar you wish to see.

  • There was a misprint in the Online Program Book, who should I contact?
    Please email [email protected] and provide your name, institution, the misprint, and the session number (A#). Session numbers are found in the online program book.

  • When will I know when and where my session will be?
    The final program information will be available online by July 1.

  • When can I access this year’s mobile app?
    The mobile app is usually released at least two weeks prior to the Annual Meeting and can be found in the App Store.

In-Person Meeting Safety

  • What health and safety protocols will be put in place at the in-person Annual Meeting?
    This question is answered on this page which addresses safety protocols that will be in place at the Annual Meeting and flexibility with changing schedules.

Virtual Sessions

  • I am unable to come to San Antonio. Is there is special registration for only the virtual sessions?
    Yes, there will be a special registration that includes only the virtual component of the meeting. Here are the virtual-only registration rates.

  • Does registering for the in-person meeting also include access to the virtual sessions?
    Yes, registration for the in-person meeting includes the ability to view and participate in virtual sessions as well as in-person sessions.  

  • What types of sessions will be offered?
    The meeting will consist of two types of sessions: in-person sessions taking place in San Antonio and virtual sessions that take place online.

  • Will virtual sessions be available to view after the fact?
    Yes. Virtual sessions will have the option to be recorded and made available through January 31, 2022. The recording availability of a specific session will depend on the presenters granting permission for that session to be recorded.

  • Why are hybrid sessions (i.e., session available both in-person and virtually) not an option?
    Hybrid sessions are not possible due to the extreme complexity and expense of needing to setup and run about 1,200 sessions in over 130 rooms spread across six different properties. Between added A/V equipment, labor, and internet access, staging and supporting a hybrid meeting would add over $4,000,000 in expenses to the meeting. The resulting dramatic rise in registration rates would make attendance impossible for most members.

  • How do I know whether my presentation will be in an in-person or virtual session?
    Session can only be virtual if all presenters agree to present virtually. Please be in contact with the chairs of the program unit where you are to present to discuss any updates to plans.

  • Can I present remotely for an in-person session?
    No. All presenters and participants for in-person session must be on-site. We are not able to offer virtual presentations for in-person sessions.

  • Can I present in or view virtual sessions if I am going to be in San Antonio?
    Yes. However, you will be responsible for providing your own equipment and access to the internet.

Simulive

  • How does it work?
    Simulive works by sending out links ahead of time to the presenter for them to upload a video file that is the length of their presentation in the session. During the scheduled session time, those prerecorded videos become available during the specific presentations time and track the scheduled presentation. So, if an attendee opens a session 10 minutes into a presentation with a Simulive recording, the attendee will start the presentation at the 10 minute mark and track the presentation according to the scheduled time. After the scheduled presentation time is finished, the entire presentation becomes available for asynchronous, on-demand viewing.

  • This sounds like extra work for me to record my presentation. Why would I want to do this?
    Pre-recording a presentation certainly involves extra work. However, there are several reasons why your presentation will benefit from doing so.
  1. You get to make the best possible version of your presentation on your time. You are in control of the recording process, so you get to make the best version of your presentation without having to worry about the last-minute technical problems that can arise during a live presentation.
  2. Pre-recording your presentation can improve your presentation in the live session. The process of pre-recording means that the live presentation will not be the first time you have done a full run of your presentation. That additional practice can make an enormous difference during your live presentation.
  3. Pre-recording your presentation makes it available to the widest possible audience. Pre-recorded presentations, whether a part of an in-person or virtual session, will be available to all attendees. For papers with pre-recorded v. versions, attendees do not have to worry about conflicts with other sessions or time zone problems. They can view your presentation on their own time.
  4. Pre-recording creates a lasting record of your presentation. By uploading your presentation, you are making it available as a part of the meeting platform through January 31, 2022. But that doesn’t have to be the only thing you do with the video. You can choose to use your recording in other ways as you see fit. This might include using it in your teaching, uploading it to a personal YouTube channel, sharing it with friends and family, etc. As the creator of the content, choosing how else to use your recording is up to you.
  • I am a presenter who would like to make use of this feature. What do I need to do?
    First, you need to make a recording of your presentation on your computer (see the question below for more detailed instructions on that). Once you have produced your recording, wait for an email from ATIV software in late October with a link that will invite you to upload your presentation. Once you get the link, you will be able to upload your file. The platform software will take it from there. Please note that if you are presenting multiple times, be very attentive to upload the correct video for the correct presentation.

  • How do I make a recording of my presentation ahead of time?
    There are many programs that can be used to record a presentation, including within programs like PowerPoint, video conferencing software like Zoom, or even using more advanced software dedicated to this purpose like Camtasia. The most important thing is that the final file is in MP4 format, is equal to or of less time than the time allotted to your presentation, and is less than 200 MB. The links below show some helpful guides for various options. If you are already familiar with a specific program that you use to record, for example, teaching lectures, you can use that software as long as it produces a commonly accepted video format.

  • I am presenting in a virtual session. Can I also pre-record my presentation?
    Yes, this is available to all presenters, whether in in-person or virtual sessions! We recommend that you still do the presentation during the live virtual session in order to facilitate better conversation. Still, uploading a pre- recorded video is a great way to share the best possible version of your presentation for other attendees to view afterwards, as they will have on-demand access to your video after the scheduled presentation time.

  • I am scheduled to present in an in-person session, but I am unable to travel. Can I use this for an in absentia presentation?
    Yes, pre-recording is a great way to make your presentation available if you can’t travel. You can even make use of EventPilot’s discussion feature to interact with other meeting attendees about your paper. Please be in contact with the chairs of your program unit about the logistics of the presentation onsite. Please note that presenters who will be using in absentia presentations must maintain a meeting registration; a virtual registration will be accepted if you will not be traveling to San Antonio.

  • Is this available for affiliate/RSO sessions?
    Yes, this is an option for presenters in academic sessions sponsored by affiliates/RSOs (i.e., sessions with a “P” ID). It is not available for Other Event sessions (i.e., sessions with an “M” ID) unless those session are hosted by an affiliate/RSO.

  • What about discussions?
    For virtual sessions, we recommend that you continue to plan on a live presentation precisely so that discussions with the presenter can be a part of the session. For presenter who will use the pre-recording as an in absentia presentation in an in-person session, we recommend using the discussion feature in the app/online planer as a way to carry on extended conversations about the presentation.

  • Is uploading a pre-recorded version of my presentation a requirement for participation in the conference?
    No. Presenters are not required to upload a pre-recorded version. However, we hope that as many as possible will see the benefits doing so will have for their own presentation and to other meeting attendees.

  • When is the deadline for uploading a pre-recorded video?
    Please upload video no later than November 10 to ensure that the file can be made available for the session. Video uploaded after that time may only be available for on-demand viewing after the session is finished.

  • I have more questions about this. Whom do I contact?
    Please contact [email protected].

Employment Center

  • What services will I have access to if I register onsite and not before the meeting?
    Candidates who register onsite have the same access as preregistered candidates. However, employers won't be able to review your CV until you have registered for the employment center, received upload instructions, and submitted your CV into the system.

  • I have been asked to interview by a registered employer. I don’t want to upload my CV. Do I have to register with the employment center?
    No. All registered Annual Meeting participants may interview if invited without registering with the employment center. However, employers must be registered and can only conduct interviews under space and time restrictions of the employment center.

  • Should I expect an interview opportunity if I do not have an interview scheduled before the start of the meeting?
    No. Please note that AAR and SBL Employment Services will no longer allow “open” or drop-in interviews to be conducted as a part of the employment center. The center is not a job fair. Both AAR and SBL host sessions about job prospects and professional development, which can be searched for in the program book. Candidates should not expect to participate in interviews that are not previously scheduled. Please review our terms and conditions to better understand the rules surrounding job postings and interviews.

  • Does participating in the Employment Center guarantee me a job?
    No, it does not. The employment center facilitates communication between candidates and employers. It is not a placement service.

  • Does participating in the Employment Center guarantee that I will be asked for an interview?
    No, it does not. The purpose of the employment center is to facilitate communication between candidates and employers. The scheduling of interviews is entirely up to the employers. Your chances of getting an interview are increased, however, by submitting your CV as early as possible and sending your applications to registered employers as soon as you can after you see the job listed in the online employment listings.

  • I preregistered some time ago, and my contact information has since changed. How do I update my email address, phone number, or mailing address?
    Once you log in to the employment services system, click on the "Edit Profile" link in the menu on the left. You will be able to update your name, email address, and password. Please note that any changes made to your profile on the employment services site are NOT made to your membership record. If you wish to change your name or email address in your membership record, you will need to contact the membership organization to which you belong, AAR or SBL, and have them update that record.

  • I’ve preregistered with the Employment Center. Do I need to check in with the Employment Center staff before I start using the center?
    No, just be sure you access the Annual Meeting edition of Employment Listings online. The online listings will provide vital information about jobs, employers, and guidelines to using the center effectively.

  • How does a candidate know an employer is interviewing onsite?
    Employers who register for will have the Employment Center logo next to their ad in the online Employment Listings.

  • Where does a candidate go for an interview?
    Interviews take place in an employment center interview room. Please arrive at least twenty minutes before your scheduled interview so that you can check in at the employment center desk and get directions to the proper location.

  • How can I contact Employment Center staff?
    If you wish to speak to the employment center staff before November 20, you may email [email protected]. After November 19, you will need to visit the center during its hours of operation.

  • How can I make accessibility requests?
    AAR is committed to maximizing accessibility for employers and job seekers who are making use of the employment center. AAR can arrange for a quiet booth to minimize noise or distraction from adjacent booths, or may be able to arrange for a private interview room if space is available. If you need a quiet room or have other accessibility needs, please contact [email protected] as soon as possible so that we can adequately accommodate you.