FAQ

If you have a question not addressed in the FAQ, please address your question to the appropriate person.

Registration

  • When will registration open for the Annual Meeting?
    Registration is open for In-Person sessions and Virtual-Only sessions. 

  • Do I have to register online?
    Yes, registration must be completed online only. Phone registrations will not be accepted.

  • What are the registration fees for the in-person meeting?
  • Early Rates, from opening to July 29: Member = $210, Student/Retired Member = $80, Spouse/Partner = $145, Affiliate/RSO = $230, Nonmember = $395. Regular Rates, July 30 – September 23: Member =$290, Student/Retired Member = $120, Spouse/Partner = $195, Affiliate/RSO = $315, Nonmember = $550. Late Rates, September 24 – November 23: Member =$400, Student/Retired Member = $180, Spouse/Partner = $275, Affiliate/RSO = $425, Nonmember = $765

  • What are the registration fees to attend the virtual sessions only?
  • Early Rates, from opening to July 29: Member = $140, Student/Retired Member = $50, Affiliate/RSO=$165, Nonmember = $275. Regular Rates, July 30 – September 23: Member =$220, Student/Retired = $75, Affiliate/RSO=$245, Nonmember = $350. Late Rates, September 24 – November 23: Member =$330, Student/Retired = $100, Affiliate/RSO=$355, Nonmember = $475

  • Are there any registration discounts?
    Student members and retired AAR members receive discounted registration rates. Plus, the earlier you register, the greater the discount.

  • What is included in the registration fee?
    Registration fees include access to all sessions, except where an additional registration fee is noted (mostly for preconference workshops). Meals, travel, transportation, workshops, tours, and housing are at your expense.

  • How can I get a receipt for my Annual Meeting registration?
    A link to your registration receipt is in your confirmation email, which is automatically sent to the email you listed on your registration.

  • What is the registration cancellation policy?
    To cancel and receive a 100% refund, all cancellation requests must be submitted in writing by September 23, 2021, Cancellation requests after September 23, 2021, will incur a $40 administrative fee. Registration refunds must be requested in writing to reg@aarweb.org.

  • I am unable to come to San Antonio. Is there a special registration for only the virtual sessions?
    Yes, there will be a special registration that includes only the virtual component of the meeting. See above for registration rates.

  • Does registering for the in-person meeting also include access to the virtual sessions?
    Yes, registration for the in-person meeting includes the ability to view and participate in virtual sessions as well as in-person sessions.  

Housing

  • How far are the hotels from the Henry B. González Convention Center?
    All hotels in the AAR and SBL room block are within walking distance to the convention center, as well as many restaurants and shops. 

  • How do I reserve a hotel room in the Annual Meeting room block?
    During the online registration process, you will have the opportunity to reserve a room. There are many choices of hotels. Enter your arrival and departure dates and the available hotels will be listed.

  • Why do I have to enter my credit card information?
    Your credit card information is used to secure your reservation. Without a credit card, the hotel will not secure your reservation. You will not be charged until you check out of the hotel; however, many hotels will charge one-night’s room and tax approximately two weeks prior to your check in date. Please note that credits cards that expire in October or November will need to be updated in your registration record by “modifying” your hotel payment in the housing section of your registration. If not, the reservation is subject to cancellation.

  • Why should I book my room through the Annual Meeting room block?
    • Save money: The AAR and SBL hotel rate will be the lowest rate offered at each property during the Annual Meeting timeframe. Additionally, concessions have been included in the room rate, such as complimentary internet.
    • Keep registration rates low: AAR and SBL have negotiated great rates at fifteen different hotels, giving you a range of choices for prices and amenities. In exchange, we are able to negotiate a better rate for convention center meeting space and thus keep registration rates affordable—much less expensive than other comparable events. For this reason, we ask that you please book your hotel rooms within the designated block in order to continue to keep future Annual Meetings affordable for all.
    • Network: By staying at the contracted hotels, you enhance your opportunities to meet with colleagues and share experiences and ideas.
    • Earn Rewards: If you are signed up for a particular hotel brand’s loyalty program, you still receive loyalty points and benefits by booking through the AAR and SBL room block.

Membership

  • I don’t remember my AAR Member ID.
    Your new AAR Member ID is your email associated with your AAR membership. If you did not receive information on your new membership ID, contact the AAR Membership Department.

  • Why do I have to be a member of AAR to register?
    You don’t need to be an AAR member to attend the Annual Meeting, though you will miss out on the discounted member registration rates. Note that participants in the Annual Meeting must be registered for the meeting by August 21 per Program Committee policy in order to remain on the program. This is an almost universal practice amongst the ACLS organizations.

  • Do session participants have to be a member?
    Yes. If you are presenting (presider, panelist, paper presenter, respondent, or business meeting presider) in an AAR session, you must be a member of the AAR by August 10. If a presenter is not in the religious studies field, the Program Unit Chair of the session can fill out a registration waiver form, waiving membership and registration fees.

  • How do I renew my membership so I can register for the Annual Meeting?
    You can renew online.

Schedule

Session Schedule

  • Saturday, November 20 – 9:00–11:00 a.m.; 11:00 a.m.–12:30 p.m.; 12:30–2:30 p.m.; 3:00–4:30 p.m.; 5:00–6:30 p.m.
  • Sunday, November 21 – 9:00–11:00 a.m.; 11:00 a.m.–12:30 p.m.; 12:30–2:30 p.m.; 3:00–4:30 p.m.; 5:00–6:30 p.m.
  • Monday, November 22 – 9:00–11:00 a.m.; 11:00 a.m.–12:30 p.m.; 12:30–2:30 p.m.; 3:00–4:30 p.m.; 5:00–6:30 p.m.
  • Tuesday, November 23 – 9:00–11:00 a.m.

Registration Desk Schedule

  • Friday, November 19 – 11:00 a.m.–6:00 p.m.
  • Saturday, November 20 – 8:00 a.m.–5:30 p.m.
  • Sunday, November 21 – 8:00 a.m.–5:30 p.m.
  • Monday, November 22 – 8:00 a.m.–5:30 p.m.
  • Tuesday, November 23 – 8:00 a.m.–10:00 a.m.

Exhibit Hall Schedule

  • Saturday, November 20 – 8:30 a.m.–5:30 p.m.
  • Sunday, November 21 – 8:30 a.m.–5:30 p.m.
  • Monday, November 22 – 8:30 a.m.–5:30 p.m.
  • Tuesday, November 23 – 8:30 a.m.–12:00 p.m.

Venue

  • Where will the sessions be held?
    The majority of the sessions will be held in the Henry B. González Convention Center, 900 E. Market Street. Sessions will also be held at the Grand Hyatt, Marriott Rivercenter, Marriott Riverwalk, Hilton Palacio Del Rio, and Hyatt Regency hotels.

  • What is the closest airport to the Henry B. González Convention Center?
    The closest airport is San Antonio International Airport (SAT).

  • What is the dress code?
    Annual Meeting attire is business casual. Comfortable shoes are a must! We recommend you dress in layers as temperatures in session rooms can vary.

  • Is there internet access at the convention center?
    There will be complimentary internet at the convention center so attendees can access the mobile app. All hotels in the AAR and SBL room block have internet access available in the lobbies and guest rooms.

  • What arrangements are made for those with disabilities?
    AAR has information available about Annual Meeting accessibility, and other commonly requested accommodations. For specific requests, or for more information, please contact Robert Puckett at 404-727-1461 or annualmeeting@aarweb.org.

  • Will childcare be available?
    Yes. There is a nominal hourly fee for children ages 6 months to 12 years. Advanced reservations are required.

  • How can I learn more about things to see and do in San Antonio?
    The Visit San Antonio website has great information for Annual Meeting attendees.

Program

  • When will the program books be mailed?
    The printed program book will no longer be published and mailed. The online program book will be available in early August, and a printed program book will be distributed near the registration desk.

  • How can I contact Program Unit Chairs?
    Contact information for chairs can be found by going to the Program Units page and clicking the specific units and seminars you wish to contact.

  • How many sessions may a Program Unit have at the Annual Meeting?
    Dependent on the unit’s tier, it could be two to six sessions. Seminars have one session; units may each receive one additional session if they co-sponsor a session with another unit. Each unit’s tier is listed under their Program Unit pages. Go to the Program Units page and select the unit or seminar you wish to see.

  • There was a misprint in the Online Program Book, who should I contact?
    Please email annualmeeting@aarweb.org and provide your name, institution, the misprint, and the session number (A#). Session numbers are found in the online program book.

  • When will I know when and where my session will be?
    The final program information will be available online by July 1.

  • When can I access this year’s mobile app?
    The mobile app is usually released at least two weeks prior to the Annual Meeting and can be found in the App Store.

Virtual Sessions

  • I am unable to come to San Antonio. Is there is special registration for only the virtual sessions?
    Yes, there will be a special registration that includes only the virtual component of the meeting. Here are the virtual-only registration rates.

  • Does registering for the in-person meeting also include access to the virtual sessions?
    Yes, registration for the in-person meeting includes the ability to view and participate in virtual sessions as well as in-person sessions.  

  • What types of sessions will be offered?
    The meeting will consist of two types of sessions: in-person sessions taking place in San Antonio and virtual sessions that take place online.

  • Will virtual sessions be available to view after the fact?
    Yes. Virtual sessions will have the option to be recorded and made available through January 31, 2022. The recording availability of a specific session will depend on the presenters granting permission for that session to be recorded.

  • Why are hybrid sessions (i.e., session available both in-person and virtually) not an option?
    Hybrid sessions are not possible due to the extreme complexity and expense of needing to setup and run about 1,200 sessions in over 130 rooms spread across six different properties. Between added A/V equipment, labor, and internet access, staging and supporting a hybrid meeting would add over $4,000,000 in expenses to the meeting. The resulting dramatic rise in registration rates would make attendance impossible for most members.

  • How do I know whether my presentation will be in an in-person or virtual session?
    Session can only be virtual if all presenters agree to present virtually. Please be in contact with the chairs of the program unit where you are to present to discuss any updates to plans.

  • Can I present remotely for an in-person session?
    No. All presenters and participants for in-person session must be on-site. We are not able to offer virtual presentations for in-person sessions.

  • Can I present in or view virtual sessions if I am going to be in San Antonio?
    Yes. However, you will be responsible for providing your own equipment and access to the internet.

Employment Center

  • What services will I have access to if I register onsite and not before the meeting?
    Candidates who register onsite have the same access as preregistered candidates. However, employers won't be able to review your CV until you have registered for the employment center, received upload instructions, and submitted your CV into the system.

  • I have been asked to interview by a registered employer. I don’t want to upload my CV. Do I have to register with the employment center?
    No. All registered Annual Meeting participants may interview if invited without registering with the employment center. However, employers must be registered and can only conduct interviews under space and time restrictions of the employment center.

  • Should I expect an interview opportunity if I do not have an interview scheduled before the start of the meeting?
    No. Please note that AAR and SBL Employment Services will no longer allow “open” or drop-in interviews to be conducted as a part of the employment center. The center is not a job fair. Both AAR and SBL host sessions about job prospects and professional development, which can be searched for in the program book. Candidates should not expect to participate in interviews that are not previously scheduled. Please review our terms and conditions to better understand the rules surrounding job postings and interviews.

  • Does participating in the Employment Center guarantee me a job?
    No, it does not. The employment center facilitates communication between candidates and employers. It is not a placement service.

  • Does participating in the Employment Center guarantee that I will be asked for an interview?
    No, it does not. The purpose of the employment center is to facilitate communication between candidates and employers. The scheduling of interviews is entirely up to the employers. Your chances of getting an interview are increased, however, by submitting your CV as early as possible and sending your applications to registered employers as soon as you can after you see the job listed in the online employment listings.

  • I preregistered some time ago, and my contact information has since changed. How do I update my email address, phone number, or mailing address?
    Once you log in to the employment services system, click on the "Edit Profile" link in the menu on the left. You will be able to update your name, email address, and password. Please note that any changes made to your profile on the employment services site are NOT made to your membership record. If you wish to change your name or email address in your membership record, you will need to contact the membership organization to which you belong, AAR or SBL, and have them update that record.

  • I’ve preregistered with the Employment Center. Do I need to check in with the Employment Center staff before I start using the center?
    No, just be sure you access the Annual Meeting edition of Employment Listings online. The online listings will provide vital information about jobs, employers, and guidelines to using the center effectively.

  • How does a candidate know an employer is interviewing onsite?
    Employers who register for will have the Employment Center logo next to their ad in the online Employment Listings.

  • Where does a candidate go for an interview?
    Interviews take place in an employment center interview room. Please arrive at least twenty minutes before your scheduled interview so that you can check in at the employment center desk and get directions to the proper location.

  • How can I contact Employment Center staff?
    If you wish to speak to the employment center staff before November 20, you may email careers@aarweb.org. After November 19, you will need to visit the center during its hours of operation.

  • How can I make accessibility requests?
    AAR is committed to maximizing accessibility for employers and job seekers who are making use of the employment center. AAR can arrange for a quiet booth to minimize noise or distraction from adjacent booths, or may be able to arrange for a private interview room if space is available. If you need a quiet room or have other accessibility needs, please contact careers@aarsbl.org as soon as possible so that we can adequately accommodate you.