http://www.aarweb.org/Meetings/Annual_Meeting/Current_Meeting/Exhibitors/information.asp
Annual Meeting Exhibitor Information
The AAR Annual Meeting Exhibit Hall places you in front of over 5,000 professors and students, authors and publishers, religious leaders and interested laypersons at the world’s largest gathering of religion scholars. Annual Meeting attendees consider the Exhibit Hall one of the major “must-see” areas of the Annual Meeting – 94% of attendees report visiting the hall during the meeting. In the Exhibit Hall you can
- Present your products and services to the people who influence buying decisions in college and university classrooms across the world;
- Discuss your message face-to-face with scholars of religion;
- Meet with potential and current book authors;
- Contact a membership interested in world travel, professional development, and special interest groups;
- And much more!
Booth Assignment
Booths are assigned on May 4. Contracts received by May 1 are placed in point order. Points are calculated by the number of years a company has exhibited, number of booths, and advertising purchased in the past 5 years. The AAR reserves the right to determine which exhibits are consonant with the nature of the meeting.
Fees and Payment Schedule
For booths reserved prior to July 15, a 50% deposit per booth must be enclosed with the contract. The balance of the rental fee is due within 30 days of assignment. The price of each 8′ x 10′ booth depends upon your placement in the Exhibit Hall.
Before July 15:
Regular: $1,450/booth
Premium: $2,000/booth
After July 15:
Regular: $1,700/booth
Premium: $2,300/booth
For corner booths thoughout the hall, add $150 to the prices listed above.
Payment is due in full with exhibit contract for booths assigned after July 15. See Terms and Provisions for cancellation details.
Complete and return contract with payment to Thom Hoffman, Corcoran Expositions, at the address listed below. Make checks payable to “American Academy of Religion” or send credit card information with your contract. There will be a $30 fee assessed for all returned checks. All payments must be in U.S. funds drawn on a U.S. bank. Federal I.D. # 20-5478525.
A full listing of exhibit dates can be found on the Important Exhibitor Dates page.
Privileges
Exhibitors accepted by May 1 are listed in the Annual Meeting Program Book Planner. All exhibitors accepted by October 1 will be listed in the Annual Meeting Program Book, which is distributed onsite. Each exhibitor receives a confirmation kit which includes booth assignment, hotel information, and preregistration forms. Two complimentary preregistrations are allotted per booth, one Program Planner per booth, and one blocked hotel room per booth. Additional hotel rooms may be reserved for those registered after general housing opens April 21. Requests can be e-mailed to Thom Hoffman at thoffman@corcexpo.com. By signing the Exhibitor Contract, you agree to comply with all of the Exhibitor Terms and Provisions.
Deadlines
Contract and 50% deposit:
Tuesday, May 1
First-round placement:
Tuesday, May 1
Final Payment within 30 days of booth assignment
Contract and payment due in full if booth reserved after July 15
Location
Chicago Hilton Towers
Southwestern and Southeastern Exhibit Halls
Hours
Thursday, October 30
Setup, 1:00 pm–6:00 pm
Friday, October 31
Setup, 8:00 am–3:00 pm
Setup must be completed by 3:00 pm to allow housekeeping before the 7:00 pm opening.
Exhibitors on floor - 6:30 pm
Exhibits open - 7:00 pm-9:00 pm
Saturday, November 1
8:30 am–5:30 pm
Sunday, November 2
8:30 am–5:30 pm
Monday, November 3
8:30 am–5:30 pm
Tuesday, November 4
Dismantling, 8:00 am–6:00 pm
Exhibit Management
AAR Annual Meeting exhibits are managed by Thom Hoffman, Corcoran Exhibitions. Please contact him with all questions and concerns about the exhibit hall and Annual Meeting advertising at
Annual Meeting Exhibits,
c/o Thom Hoffman, Exhibit Manager,
Corcoran Expositions, Inc.,
100 W. Monroe #1001,
Chicago, IL 60603.
tel: +1-312-541-0567, x641
fax: + 1-312-541-0573
thoffman@corcexpo.com
Official Drayage Company
Champion Exposition Services will provide order in formation for exhibit booth requirements. The exhibit hall is not carpeted. Exhibitors are required to order carpeting for their booth. Questions about furniture rental, decoration, and services should be directed to Champion Exposition Services. Information will be included in the exhibitor kit mailed in August.
In the U.S. or Canada:
tel: 1-800-387-SHOW
fax: 1-508-946-8581
Outside the U.S. or Canada:
tel: +1-508-946-8500
fax: +1-508-946-8581
Exhibitor Registration and Housing
Two free registrations per booth allotted by contract. Additional registrations are available at the discounted member rate. All exhibitors who request booth space by May 1 will be blocked one room per booth at a headquarters hotel.
Exhibitor Registration and Housing Form
For housing, contact the Experient Registration and Housing Bureau.
Fax the specially marked Exhibitor Housing form to +1-330-963-0319.
Call with questions after April 21:
In the U.S. or Canada: 1-800-575-7185
Outside the U.S. or Canada: +1-330-425-9330
E-mail: aarreg@experient-inc.com
By signing the Exhibitor Contract, you agree to comply with all of the Exhibitor Terms and Provisions.